Oral presentations
Time slot
- Oral presentations are 15 minutes, plus 5 minutes for questions and switch-over.
- For keynotes, we foresee 30 minutes for the presentation, plus 5 minutes for questions.
Key dates
• Submission deadline for final slides: 25th November 2026, 23:59 CET.
• Upload your presentation to the this link
• Questions before this deadline? Contact us at events@vliz.be
During the Conference
• Presenters do not need to bring their own laptop. All presentations will be uploaded onto the conference computer in advance.
• Session chairs will briefly introduce each speaker by name and affiliation.
Slide format
• Use 16:9 widescreen format for all slides.
• Save your file as PPT, PPTX or PDF. We do not accept Google Slides – please download/export first.
• Maximum file size for upload is 512 MB.
• Use a sans-serif font (e.g. Arial, Verdana, Calibri) available on all computers, to avoid display issues.
• Minimum 18pt font size for body text; 24pt or larger for titles.
• Provide high contrast between text and background (dark text on a light background works well).
• Avoid embedded videos, heavy animations, fancy transitions or dependency on live internet connection(s). They can slow things down or cause issues when switching between speakers.
Submitting Your Presentation
• Name your file following the convention: Oral_Lastname_Firstname.
• Upload your presentation here
• Bring a backup copy of your presentation (USB stick and/or PDF version) on the day, in case of technical issues.
Questions?
If you cannot find the answer to your question in the above information, contact us at events@vliz.be. In the subject line, specify you have a presentation-related question.
Posters
Time slot
- Poster pitches consist of a 5-minute presentation (with slides) in the main conference hall, and a poster display in the room where lunch and coffee will be served.
- There is the option to make the poster digitally available to the conference participants via a link in the conference app.
Key dates
- Submission deadline for final slides: 25th November 2026, 23:59 CET.
- Upload your presentation to the this link
- Optional: upload your digital poster to the same form to be digitally available on the website and app
- Questions before this deadline? Contact us at events@vliz.be
During the Conference
- Presenters do not need to bring their own laptop. All presentations will be uploaded onto the conference computer in advance.
- Your assigned poster-panel number (reference number) will be printed on your conference badge.
- Poster mounting can be done on arrival on Tuesday morning (1st December), between 13h and 14h, or at any time during the conference.
- All posters will be mounted for the duration of the conference. Try to be available to discuss your poster during the lunch/coffee break following your pitch
- Poster dismounting on Thursday (3rd December) afternoon, between 17h and 18h.
- Posters that are not collected by the end of the conference will be recycled.
Poster pitch slide format
- Limit yourself to 3 – 5 slides
- Use 16:9 widescreen format for all slides.
- Save your file as PPT, PPTX or PDF. We do not accept Google Slides – please download/export first.
- Maximum file size for upload is 512 MB.
- Use a sans-serif font (e.g. Arial, Verdana, Calibri) available on all computers, to avoid display issues.
- Minimum 18pt font size for body text; 24pt or larger for titles.
- Provide high contrast between text and background (dark text on a light background works well).
- Avoid embedded videos, heavy animations, fancy transitions or dependency on live internet connection(s). They can slow things down or cause issues when switching between speakers.
- Name your file following the convention: Poster_Lastname_Firstname. If you have multiple posters, please use Poster1, Poster2, etc.
- Upload your presentation here
- Bring a backup copy of your presentation (USB stick and/or PDF version) on the day, in case of technical issues.
Printed poster format
Physical poster
- Bring your poster on paper, size A0 in portrait orientation, i.e. 841mm wide x 1189mm high (=33.1 inch wide x 46.8 inch high).
- If you cannot travel with your poster, but want to print Ostend, we recommend the following company: https://store.dumonprint.be/
- Posters will be mounted to the poster panels with Velcro stickers. These stickers will be available at the reception desk.
Digital poster - optional
- If you want your poster to be accessible via the website and conference app.
- Save your poster as a PDF, optimized for on-screen viewing (not for print).
- Name your file following the convention: Poster_Lastname_Firstname. If you have multiple posters, please use Poster1, Poster2, etc.
- 1 page PDF. Maximum file size for upload is 512 MB.
- Upload your digital poster here
Questions?
If you cannot find the answer to your question in the above information, contact us at events@vliz.be. In the subject line, specify you have a poster-related question.